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Click on the Login link above if you are a registered user.  If you are not a registered user you will need to click on Registration.  After registering, you will be notified (by email) of your account information.  This is not an automatic registration process, you will not receive an instant response.  There may be additional steps for non-MHS personnel.
 

New IRB System:  https://irb.metrohealth.org/eIRB

 

November 10, 2021

IRB User Training Videos, demo videos, and slide presentations from the November 2nd,  3rd, and 4th training are now available in the new IRB System Help Center. 

Login at:  https://irb.metrohealth.org/eIRB

Click on the “IRB” tab and then click  “Help Center.” 

 

 

November 8,  2021

Dear MetroHealth Research Community,

Today we are happy to announce the launch of our new electronic IRB system.

To access the new system and begin your submissions, please click the below link:

 https://irb.metrohealth.org/eIRB 

Once you are on the site, click “Login” in the upper right corner. 

If you have an IRB account and login for the old system, you will be able to access the new system.

If you have a MetroHealth email, click “MHS Employee Login,” enter your full MetroHealth email address (to include @metrohealth.org) for the username and your MetroHealth network password.

If you do not have a MetroHealth email but have login credentials for the CONI system, click Non-MHS Employee Login and enter your CONI Credentials.

If you had an IRB account in the old electronic IRB system and you are accessing the new system for the first time but you do not have either of the above login credentials, please contact the IRB staff for a password reset.

Training demos and slide presentations will be posted in the IRB Help Center later today as will a link to request IRB access for new accounts.

What happened to my currently active studies?

·       Studies that were fully approved by the IRB by Thursday, November 4th AND did not have any continuing reviews, amendments, or reportable events undergoing review by the IRB were migrated into the new eIRB system.  You have immediate access to your study and the ability to make new submissions.

·       Studies that were not fully approved or had open amendments, continuing reviews, or reportable event that were not fully approved by Thursday November 4th remain in the old system and were not migrated to the new system.  These submissions will complete the review and approval process in the old system.  You must still access the old system to respond to changes and access study documents until the open submissions are approved AND the study is migrated to the new system near the end of 2021.  You will not be able to make any new submissions.   

What happened to my items in pre-submission?

·       Items in pre-submission were not migrated into the new eIRB system and are no longer able to be submitted in the old system. You will need to create a new submission.

 

 

November 4,  2021

 

Dear MetroHealth Research Community,

We are very excited to launch a new electronic IRB system on Monday, November 8, 2021.

Today is the last day that you will be able to submit items in the old eIRB system.  The deadline for submissions to the old system is 6:00 pm today, November 4, 2021.  You will not be able to submit new items until the new systems goes live on Monday, November 8th

Please plan your submissions accordingly. 

If you need to file any Reportable Events to meet MetroHealth IRB reporting requirements after 6:00 pm today and before the new systems is live on Monday, please email a summary of the RE to one of the IRB Staff members.

A link to the new IRB System will be provided on this page beginning Monday November 8th 2021.  

If you have any questions, please reach out to anyone in the IRB office.  Their contact information is at the bottom of this page. 

 
 
October 20, 2021
 

Dear MetroHealth Research Community,

We are very excited to launch a new electronic IRB system on Monday, November 8, 2021.

Huron Research Enterprise Solution Associate Jennifer Edge will conduct three separate training sessions for the research community. The trainings will be conducted remotely, and everyone from the research community is highly encouraged to attend all three of the sessions since different material will be covered at each. If you are unable to attend, the recordings of the trainings will be available for viewing in the new eIRB system once it goes live. Please mark your calendars. Feel free to reach out to anyone in the IRB office if you have any questions.

Training Dates for the Research Community

Tuesday, November 2, 2021, from 12:00-1:30p

https://metrohealthsystem.webex.com/metrohealthsystem/j.php?MTID=m17cbdab89ece3911e643907623a5c70b

Wednesday, November 3, 2021, from 12:00-1:30p

https://metrohealthsystem.webex.com/metrohealthsystem/j.php?MTID=m7ad42e152da70681a15307a3d9b7de04

Thursday, November 4, 2021, from 12:00-1:30p

https://metrohealthsystem.webex.com/metrohealthsystem/j.php?MTID=m987b8f6bad94562d5fa52a4fde662cbc

Additional Key Dates

  • Thursday, November 4, 2021 - Deadline to submit items in the old eIRB system
  • Monday, November 8, 2021 - Go live with the new eIRB system
  • End of 2021 - second migration to bring the remaining studies into the new eIRB system

Please plan your submissions to the IRB with the above dates in mind.

 

October 11, 2021

Dear MetroHealth Research Community,

We are very excited to launch a new electronic IRB system on Monday, November 8, 2021.  The new system is designed to make submitting human research protocols both easier and faster. To provide the least amount of disruption to the research community, we will be working out of both the old and new eIRB systems for a few months. The following Q&A will explain the transition plan. 

 

What will happen to my currently active studies?

·       Studies that that are fully approved by the IRB by Thursday, November 4th AND do not have any continuing reviews, amendments, or reportable events undergoing review by the IRB will be migrated into the new eIRB system which will go live on Monday, November 8th. This means on go-live day, you’ll have immediate access to your study and the ability to make new submissions.

 

What happens if there is an open continuing review, amendment, or reportable event?

·       The study will remain in the old eIRB system until the items are processed. There will be a second migration before the end of 2021 to bring these studies into the new eIRB system.

 

What happens to items in pre-submission?

·       Items in pre-submission will not be migrated into the new eIRB system. Please note you have two options: submit the items in the old eIRB system by Thursday, November 4th for processing, or wait until the new eIRB system goes live and create a new submission. We are encouraging people to respond to changes requested by the IRB as quickly as possible to help facilitate the review process.

·       After Thursday, November 4th, you will no longer be able to make new submissions of any type in the old eIRB system.

 

What happens if there is an emergency and I need to submit a reportable event between Thursday, November 4th and Sunday, November 7th?

·       Please contact the IRB office for assistance. We will be checking our emails to help ensure a smooth transition. 

 

Does the new eIRB system require a protocol to be attached prior to IRB review?

·       Yes, unlike the old eIRB system, the new system requires a protocol be attached prior to review. There will be a protocol template for you to download in the new system should you need one.

 

What happens if my migrated study didn't have a separate protocol attached?

·       For all studies being migrated into the new eIRB system, a snapshot of your previously approved IRB submission will be attached and act as your protocol.

 

Key Dates

·       Thursday, November 4, 2021 - Deadline to submit items in the old eIRB system

·       Monday, November 8, 2021 - Go live with the new eIRB system

·       End of 2021 - second migration to bring the remaining studies into the new eIRB system

Please plan your submissions to the IRB with the above dates in mind.

 

Will there be training on how to use the new eIRB system?

·       Yes. Huron Research Enterprise Solution Associate Jennifer Edge will conduct three separate training sessions for the research community the week of November 1st.

·       The trainings will be conducted remotely, and everyone from the research community is highly encouraged to attend all three of the sessions since different material will be covered at each. If you are unable to attend, the recordings of the trainings will be available for viewing in the new eIRB system once it goes live.

·       Stay tuned for more information on the specific dates, times, and training links.

Please do not hesitate to reach out to anyone in the IRB office if you have any questions. 

Contact Us

Name                                                       Title                                                                        Phone                               Email

India Eaton, MS                                        IRB Specialist                                                         (216) 778-7742                 ieaton@metrohealth.org

David Webb, MBA                                     IRB Specialist                                                          (216) 778-7741                 dwebb2@metrohealth.org

Matthew Jordan, MA                                  IRB Specialist                                                         (216) 778-7575                 mjordan1@metrohealth.org

 

IRB Office Location

The MetroHealth System

Institutional Review Board

2500 MetroHealth Drive

Rammelkamp- Room 103

Cleveland, OH 44109

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